ABA Virtual Staffing
Stella Hire Your Trusted Partner for ABA Practice Growth
We help US ABA therapy companies scale efficiently by connecting them with exceptional offshore administrative professionals. We’ve provided fully managed virtual staffing solutions that reduce costs by 40-70% while maintaining the quality, compliance, and reliability your practice demands.
TRUSTED BY GLOBAL BRANDS
WHAT WE ACHIEVED
We help ABA practices operate more efficiently and profitably.
Through specialized recruiting, HIPAA-compliant processes, and ABA-specific training, we provide therapy companies with dedicated support professionals who understand the unique demands of behavioral health services. Our virtual assistants integrate seamlessly into your workflows while reducing operational costs.
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Our Mission
Empowering ABA Companies to Scale Without Limits
At Stella Hire, we understand the unique pressures facing ABA therapy providers: rising administrative costs, complex insurance billing, difficulty finding qualified support staff, scheduling challenges across multiple clients and therapists, and constant regulatory compliance demands. Founded to solve these critical challenges, we’ve built a reputation for quality, transparency, and results-driven virtual staffing for behavioral health.
What drives us:
COST EFFICIENCY
Reduce employment costs by 40-70% while maintaining high-quality output
TALENT ACCESS
Tap into global expertise unavailable in your local market
OPERATIONAL FLEXIBILITY
Scale your team up or down quickly as business needs change
COMPLIANCE CONFIDENCE
Navigate international employment regulations with our expert guidance
PRODUCTIVITY TOOLS
Leverage our proprietary management systems designed for remote collaboration
24/7 SUPPORT
Access our team anytime to resolve issues and optimize performance
Why Stella Hire Is Different
From Other Staffing Solutions
Unlike freelance marketplaces and traditional staffing agencies, Stella Hire operates as your complete virtual workforce partner, handling everything from specialized recruiting to ongoing performance management with a focus on ABA practice compliance and healthcare regulations.
ABA Support Management
- Specialized ABA administrative recruiting
- Training on insurance billing & terminology
- Practice management software
- HIPAA & compliance protocols
- Clinical team coordination support
Healthcare-Focused Vetting
- 5-stage screening process
- Insurance billing assessments
- Scheduling coordination testing
- Client communication scenarios
- Background checks where permissible
- Attention to detail verification
Built for US ABA Practices
- Coverage during US business hours
- ABA terminology and processes
- Professional English communication skills
- Experience with ABA practice management
- Insurance authorization process
Trusted by ABA Companies Across the United States
From small single-clinic practices to multi-location ABA providers, from in-home therapy services to center-based programs, we provide specialized virtual staffing tailored to your service model and compliance requirements.
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Frequently Asked Questions
Stella Hire provides fully managed virtual staffing specifically for ABA companies with complete vetting, HIPAA training, onboarding, payroll, and performance management. Our pricing is 40-70% lower than traditional agencies with no hourly markups, and our VAs are trained on ABA-specific software like Central Reach, Rethink, and Catalyst before placement.
Yes. Every Stella Hire VA undergoes HIPAA compliance training and signs Business Associate Agreements (BAAs). We implement secure communication channels, encrypted file sharing, and controlled access to practice management systems. All work follows HIPAA guidelines for handling PHI in administrative and billing functions.
Virtual assistants handle insurance verification and authorization requests, claims submission and follow-up, payment posting and denial management, client intake and scheduling, session note coordination, payroll processing for RBTs and BCBAs, credentialing support, and administrative communication. They do not provide clinical services or make treatment decisions.
Our ABA VAs work during US business hours, covering Eastern (EST), Central (CST), and Pacific (PST) time zones. We match you with professionals who align with your practice hours, whether you need morning intake coverage, afternoon billing support, or full 8 am-5 pm scheduling coordination.
Most ABA practices conduct interviews within 5-7 business days and have their virtual assistant working within 7-10 business days total from the initial consultation. For urgent staffing needs during growth periods, we can expedite to 3-5 business days.
Full-time ABA support assistants cost $2,400-$3,500 per month (40 hours/week), part-time costs $1,400-$2,000 per month (20 hours/week), and specialized billing coordinators cost $3,200-$4,200 monthly. This represents 40-60% savings versus in-house hiring. No setup fees or long-term contracts required.