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Recruitment Agencies

Offshore Recruiting Support Built for Staffing and Recruitment Agencies

Stella International builds dedicated offshore teams for recruitment agencies that need to source more candidates, process more applications, and coordinate more placements — without growing their U.S. headcount. Workflow-first. KPI-managed. Built to scale with your pipeline.

98%

Client retention

21 d

Avg. time to hire

60%

Cost reduction

Live KPI dashboard

SLA: 99.4% · QA: 96%

The Recruitment Agency Scaling Problem

Recruitment Agencies Scale Revenue Faster Than Their Ops Can Keep Up.

Sourcing and screening is time-intensive work that shouldn't require senior recruiters.

Your best recruiters should be closing deals and managing client relationships — not manually pulling LinkedIn profiles, screening resumes, and scheduling phone screens. Stella builds offshore sourcing and screening teams that handle the top-of-funnel work so your senior team can focus on what moves the needle.

Placement coordination creates administrative drag that compounds as volume grows.

Offer letters, onboarding paperwork, background check follow-ups, and placement confirmations pile up fast. When placement coordination is managed ad hoc, things fall through. Stella’s offshore coordination teams own these workflows end-to-end, tracked against daily SLAs.

Building a larger U.S. team to absorb volume growth isn't financially viable.

Every new U.S. recruiter or coordinator adds significant fixed cost before they produce a single placement. Stella gives recruitment agencies an operationally disciplined offshore team that absorbs volume growth at 60%+ lower cost — without the overhead, benefits burden, or ramp-up risk.

How Stella Supports Recruitment Agencies

A Structured Offshore Team That Owns Your Recruiting Workflows

Stella builds dedicated, in-office teams in Manila that handle the operational volume your recruitment agency needs to scale. We start with a workflow audit — mapping every sourcing, screening, and coordination step before we hire a single person. The result is a team that knows your process on day one and reports against your KPIs from week one.Stella doesn’t place individual contractors or hand you a pool of VAs. We build a structured offshore team — on-call coordinators, credentialing specialists, scheduling support, and compliance administrators — in our Manila offices, trained on your stack, and managed to your KPIs. Every engagement starts with a workflow audit so your team launches with documented SOPs, not guesswork.

Candidate sourcing

LinkedIn, job board search, ATS management, pipeline building

Resume screening

Resume screening and initial qualification against role criteria

Phone screening coordination

Phone screening coordination and scheduling

Application tracking

Application tracking, ATS data entry, and candidate status updates

Placement coordination

offer administration, onboarding documentation, background check follow-up

Reporting

pipeline metrics, time-to-fill tracking, weekly throughput reporting

How we work

How Stella Builds Your
Recruitment Agency Support Team

01

Discovery
Call

We learn your agency’s operation — placement volume, role types, ATS stack, current bottlenecks, and sourcing process. 30 minutes.

02

Workflow
Mapping

We document every step of your sourcing, screening, and coordination workflow before we hire. SOPs, escalation paths, and tooling configured upfront.

03

Role Design
and Hiring

Job specs, KPIs, and team structure built around your workflow. Multi-stage hiring with skills testing and culture screening.

04

Client
Interviews

You interview and select your team. Stella manages the process; you own the final decision.

05

Onboarding
and Training

Your team is trained on your ATS, sourcing tools, and recruitment SOPs before they touch a live role.

06

Launch, Manage,
and Report

Daily operations managed in-office. Live KPI dashboard, weekly QA, monthly business reviews. U.S. account lead as your single point of contact.

Recruitment Agencies
Trust Stella

98%

client retention across all active engagements

60%+

cost reduction vs. comparable U.S. sourcing and coordination roles

21 days

average from kickoff to first hire on seat

3.4 yrs

average agent tenure across Stella-managed teams

We were spending 40% of our senior recruiters’ time on sourcing and scheduling. Stella took that over in five weeks. Now they’re closing two more deals a month.

CEO, Mid-Size Staffing Agency

Stella didn’t just give us bodies — they mapped our entire placement coordination workflow, hired a team around it, and now it runs itself. I check the KPI dashboard once a day.We were burning out our U.S. coordinators on credentialing follow-up. Stella took that entire function offshore in six weeks. The backlog is gone.

Director of Operations, Recruitment Agency

FAQ

Frequently Asked Questions - Offshore Support for Recruitment Agencies

What ATS and sourcing tools can Stella's team work with?

Stella’s teams are trained to operate within your existing tech stack — whether that’s Bullhorn, Greenhouse, Lever, LinkedIn Recruiter, or any other platform. We configure tooling access and training during the onboarding phase.

How is this different from hiring a virtual assistant for recruiting?

Stella builds a managed, in-office team — not a freelancer. Your team works in our Manila offices, follows documented SOPs, is managed by a dedicated team lead, and reports against daily KPIs. VAs work ad hoc; Stella teams own outcomes.

Can Stella handle both sourcing and screening, or just one?

Both. Stella builds end-to-end recruiting support teams. We scope the specific functions during the workflow mapping phase based on where your bottlenecks are.

How quickly can we scale up if our placement volume increases?

Stella is designed to scale. Add seats using the same hiring process in weeks, not months. Capacity planning is built into every engagement so growth doesn’t create operational chaos.

Do Stella's teams work in U.S. business hours?

Yes. Teams are scheduled in your time zone with full U.S. business hours coverage. Overnight shifts are available for agencies that need extended sourcing hours.

What happens during slow seasons when we need fewer staff?

Stella builds flexibility into every engagement. Scaling down is handled through our standard offboarding process, and we work with you on capacity planning so transitions are smooth.

Ready to Scale Your Recruiting Operations Without Growing Your Overhead?

Book a 30-minute discovery call. We’ll walk through your current pipeline, map your sourcing and screening workflow, and outline what a dedicated Stella team would cost and deliver for your agency.